Privacy statement municipality of Voorne aan Zee

The governing bodies of the Municipality are each data controllers within the meaning of the General Data Protection Regulation (GDPR) for the processing operations carried out by or on behalf of the Municipality. The governing bodies of the municipality are the Mayor, the College of Mayors and Aldermen (College of B&W), the City Council and the Court of Auditors.

We process various categories of personal data, particularly of residents of our municipality. These include data such as name, date of birth, address and/or location, but also the Citizen Service Number and/or special personal data if necessary.

We collect and use this personal data for specific purposes, which are tailored to our tasks and obligations. For example, if you apply for a passport or subsidy or move to our municipality, we as a municipality use your personal data in the process. We need your contact information to be able to help you properly.

For applications and assistance in the areas of work, income, youth assistance, Health or safety, we may need special personal data from you, such as financial, medical or criminal data. It may be that we use data to collect taxes and to combat fraud, for example. We only do this if there is a legal basis for doing so. You will be informed if this is the case.

We do not retain your personal data longer than necessary. The necessity is related to the purposes to which the personal data in question are related or as long as this is necessary to fulfill a legal obligation, for example for archiving or statistics. Retention periods are largely based on the Municipalities and Intermunicipal Bodies Selection List 2020.

To properly carry out our duties and responsibilities, we cooperate with partners outside our municipal organization. These may be other government agencies, but sometimes also private parties. In some cases, this involves sharing personal data. Residents are informed about this unless there is a legal exception. Whenever we share personal data with other parties, we make written agreements about this that are in line with the applicable laws and regulations.

When personal data is provided to parties outside the European Economic Area (EEA), this will be done in accordance with the requirements of the law, such as making appropriate agreements about the level of data protection in that country.

Laws and attitudes are always changing, and developments never stand still in our municipality either. This means that we must also constantly assess our processes and policies and improve them where possible. To do this, we use the data from our residents that we collect in the daily processes for carrying out our duties and responsibilities. We ensure that the data resulting from analyses and investigations can never be traced back to a resident or any other specific person. We also take great care to ensure that this personal data is only used for process and policy improvement. Thus, these surveys and analyses enable us to serve you better, to keep our policies and processes current, and to prepare for the future. These studies take place primarily within our own organization. If we use or commission an external organization to conduct surveys, we ensure that the survey data is processed and exchanged in a secure manner.

You have the right to view and, if necessary, correct your data. In addition, you have the right to have your data deleted in certain cases. You also have the right to have the processing of your data (temporarily) restricted if it is incorrect or needs to be removed. Finally, you have the option to withdraw your consent or object to the processing of your data. Would you like to exercise one or more rights? Then feel free to contact us.

You can submit a request for inspection, correction or deletion at nl. We will inform you of the action taken on your request within one month of your request.

Municipality of Voorne aan Zee takes the protection of your data seriously. Therefore, we use various security techniques and procedures to ensure this protection. One example is the encrypted traffic between you and our website (recognizable by: https://). Furthermore, our records are stored encrypted and we use secure transmission methods when sensitive information is involved.

Our website uses technical cookies, functional cookies and analytical cookies. A cookie is a small text file that is stored on your computer, tablet or smartphone the first time you visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and remember, for example, your preferences.Furthermore, we use non-personally identifiable analytical cookies. These cookies do not store any personal data, or data that can be traced back to personal data. This is therefore completely anonymous and has the sole purpose of improving our website.

The Municipality of Voorne aan Zee has a Data Protection Officer (FG). This is an internal supervisor and advisor for the protection of personal data. Would you like to get in touch with our FG? Then send an email to nl

Do you have a question, notice or complaint about the use of your personal data by the Municipality of Voorne aan Zee? If so, please contact us at nl You also have the right to file a complaint with the Personal Data Authority.

Because of new legislation or other developments, we regularly adjust our processes. These may include changes in the way we process personal data. We therefore recommend that you regularly check this page. This page is updated on an ongoing basis.

Use of photos and videos

As a municipality, we take photos and videos related to our municipal duties. We like to keep residents informed about what is going on within our municipality.
We use visual material to do that. For example, for our website and social media. Your privacy is important to us.

We only use photos and videos for communication of the municipality of Voorne aan Zee. Think of leaflets, posters, the website and social media of the municipality. We do not share these photos with others.  

Privacy Law

Photos and videos contain personal data if people are recognizable in the picture. Then the privacy law applies: the (Implementation) Act AVG (General Data Protection Regulation). For more information about the processing of personal data, please refer to our privacy statement and privacy policy. For complaints about the processing of personal data, please contact our nl

Giving permission

Are you in full view? For example, as the only person in the photo or video? Then the photographer or filmmaker will ask you for permission to use that photo or video. You sign the statement of permission from the municipality. For children under 16, one of the parents/caregivers must give permission. We destroy the photos after 5 years and for children up to 16 years, after 2 years.

Photos without permission

If you are in a photo or video with a lot of people (for example, at an organized meeting or free-to-attend event, or random passersby are in the picture), we cannot ask everyone personally for permission. This is especially common in public places and events. Even then, we handle your personal data as carefully as possible. We pay close attention to which subjects we use these types of photos or videos.

Do you not want your picture taken during a municipal meeting? Please report this to the photographer/videographer or to the organization.

Objection to use of images

Have you given permission to use a photo or video that you are in, but want to withdraw this permission? Or do you object to the use of a photo we have taken of you? If so, please contact us. You can do so by emailing nl